Privacy Policy

Last updated: 30 July 2026

1. Introduction

JQ Sync is a private, internal tool used to synchronise attendee records between Jonas / EventData and QuickBooks Online. This privacy policy explains what data the application handles and how it is used.

2. Data We Access

When you connect QuickBooks Online, this application accesses:

  • Customer records (names, email addresses, phone numbers, and addresses) for the purpose of creating or updating customers from Jonas event data.

From Jonas / EventData, this application reads:

  • Attendee records including names, contact details, company information, and registration status.

3. How Data Is Used

Data is used solely to synchronise records between Jonas and QuickBooks. Specifically:

  • Attendee records from Jonas are mapped to QuickBooks customer records.
  • A mapping table is stored in a private database to track which Jonas records correspond to which QuickBooks customers.
  • OAuth tokens for QuickBooks are stored securely in the database and used only to authenticate API requests.

4. Data Sharing

We do not share, sell, rent, or monetise any data. No data is transmitted to any third party beyond Jonas / EventData and QuickBooks Online, which are the two platforms being synchronised.

5. Data Storage & Security

OAuth tokens and mapping data are stored in a secured PostgreSQL database. Access to the dashboard is protected by a shared team password. All communication with external APIs uses HTTPS.

6. Data Retention

QuickBooks OAuth tokens are retained only while the connection is active. When you disconnect QuickBooks, all stored tokens are immediately deleted. Sync logs and customer mapping records are retained for operational purposes and can be deleted upon request.

7. Your Rights

As this is an internal tool, data subjects who wish to exercise their rights (access, correction, deletion) should contact the organisation operating this tool directly.

8. Changes

This policy may be updated from time to time. The “last updated” date at the top of this page reflects the most recent revision.

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